Translating transcripts and diplomas
Draft and check translations of your grades, diplomas and course descriptions while you prepare a study-abroad application.
Don't upload confidential documents on the free tier. Why?
Applying to study or have your qualifications recognised abroad usually involves a stack of academic documents: transcripts, diplomas, course descriptions and syllabi. DropTranslate helps with the parts you can do yourself, such as understanding what a university's instructions say, translating long course descriptions that a committee asked you to explain, and preparing drafts of your documents so you know what they will say in the other language. For the documents an admissions office or recognition body formally assesses, they usually set strict rules about who translates them.
Transcripts and diplomas often need a certified translation
Universities and credential-evaluation services often require official academic documents to be translated by a certified or sworn translator, or sent to them directly by the issuing institution. A machine translation is not a certified translation. Use DropTranslate for understanding and drafting, and follow the institution's own instructions for anything you submit.
Certified, sworn or machine translation: which one do you need?
Good for
- Translating course descriptions and syllabi to support a credit-transfer request
- Understanding admission or recognition instructions written in another language
- Preparing drafts of transcripts and diplomas so you can check a professional translation
Before you translate
- Read the university's or recognition body's instructions on translations before doing anything else.
- Grade scales don't translate: keep the original grades and let the institution interpret them.
- Course names: keep the original name next to the translation if the instructions allow it.
- Check names and dates exactly against your passport and the original documents.
Academic records contain personal data. On the free tier the text may be used to train the AI provider's models, so remove your student ID and other personal details if you only need to understand the content.
Questions
Can I submit this translation with my application?
Only if the institution's instructions explicitly allow your own translation. Many require a professional translator or documents sent directly from your university. Check before you submit.
What about course descriptions?
Long course descriptions and syllabi are a good fit. Committees often just need to understand the content, but check whether they also ask for a professional translation.
Will grades be converted?
No. Numbers and grades are kept as they are. Converting between grading systems is the institution's job.